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2018-03-31
COMPANY REGISTRATION NUMBER:
07462134
Denmark Farm Conservation Centre Ltd
|
|
Company Limited by Guarantee
|
|
Filleted Unaudited Financial Statements
|
|
Denmark Farm Conservation Centre Ltd
|
|
Company Limited by Guarantee
|
|
Year ended 31 March 2018
The directors present their report and the unaudited financial statements of the company for the year ended
31 March 2018
.
Principal activities
The principal activity of the company in the year under review was the letting of visitor accommodation and associated activities. The company (DFCC Ltd) was established in December 2010 as a Company Limited by Guarantee. This was accomplished in order to create a duly constituted trading role under the aegis of its parent registered charity, the Shared Earth Trust (SET) based at Denmark Farm, Betws Bledrws, Lampeter, Ceredigion. All trading profit will be covenanted to support the work of SET and the company's activities must always conform to SET's charitable objects and ethos. DFCC Ltd.'s main remit is to generate revenue by letting and managing holiday visitor accommodation and associated facilities at Denmark Farm. With the approval of the Charity Commission, SET transferred a plot of land to DFCC Ltd at Denmark Farm on which the accommodation, known as the Ecolodge stands. Principal Activity The principal activity of the company in the year under review was that of the marketing and letting of visitor accommodation and associated activities including an extensive range of educational courses linked to the charitable aims of the Shared Earth Trust. The directors meet at least six times per annum to review the financial performance of the company and to receive reports from the company's employees. Meetings are often linked to the meetings of the Board of Trustees in order to report to the Board of Trustees and to receive strategic direction from the Trustees.
Incorporation
The company commenced trading on 21st March 2013. Budgets and targets are set annually and progress is reviewed regularly by the directors throughout the year.
Directors
The directors who served the company during the year were as follows:
G E Strachan
|
|
G A Hopwood
|
|
A Smith
|
|
|
|
Small company provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
This report was approved by the board of directors on
26 September 2018
and signed on behalf of the board by:
G E Strachan
|
A Smith
|
Director
|
Director
|
|
|
Registered office:
|
Denmark Farm
|
Betws Bledrws
|
Lampeter
|
Ceredigion
|
SA48 8PB
|
|
Denmark Farm Conservation Centre Ltd
|
|
Company Limited by Guarantee
|
|
Chartered Accountant's Report to the Board of Directors on the Preparation of the Unaudited Statutory Financial Statements of
Denmark Farm Conservation Centre Ltd
|
|
Year ended 31 March 2018
As described on the statement of financial position, the directors of the company are responsible for the preparation of the financial statements for the year ended 31 March 2018, which comprise the statement of financial position and the related notes. You consider that the company is exempt from an audit under the Companies Act 2006. In accordance with your instructions we have compiled these financial statements in order to assist you to fulfil your statutory responsibilities, from the accounting records and from information and explanations supplied to us.
FRANCIS GRAY
Chartered accountant
Ty Madog
32 Queens Road
Aberystwyth
Ceredigion
SY23 2HN
26 September 2018
Denmark Farm Conservation Centre Ltd
|
|
Company Limited by Guarantee
|
|
Statement of Financial Position
|
|
31 March 2018
Fixed assets
Tangible assets
|
6
|
|
280,050
|
281,733
|
|
|
|
|
|
Current assets
Stocks
|
2,700
|
|
3,001
|
Cash at bank and in hand
|
1,287
|
|
9,425
|
|
-------
|
|
--------
|
|
3,987
|
|
12,426
|
|
|
|
|
Creditors: amounts falling due within one year
|
7
|
8,808
|
|
93,250
|
|
-------
|
|
--------
|
Net current liabilities
|
|
4,821
|
80,824
|
|
|
---------
|
---------
|
Total assets less current liabilities
|
|
275,229
|
200,909
|
|
|
|
|
|
Creditors: amounts falling due after more than one year
|
8
|
|
248,182
|
171,682
|
|
|
---------
|
---------
|
Net assets
|
|
27,047
|
29,227
|
|
|
---------
|
---------
|
|
|
|
|
|
Capital and reserves
Revaluation reserve
|
|
64,389
|
64,389
|
Profit and loss account
|
|
(
37,342)
|
(
35,162)
|
|
|
--------
|
--------
|
Members funds
|
|
27,047
|
29,227
|
|
|
--------
|
--------
|
|
|
|
|
These financial statements have been prepared and delivered in accordance with the provisions applicable to companies subject to the small companies' regime and in accordance with FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'.
In accordance with section 444 of the Companies Act 2006, the statement of comprehensive income has not been delivered.
For the year ending 31 March 2018 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
-
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476
;
-
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements
.
Denmark Farm Conservation Centre Ltd
|
|
Company Limited by Guarantee
|
|
Statement of Financial Position (continued)
|
|
31 March 2018
These financial statements were approved by the
board of directors
and authorised for issue on
26 September 2018
, and are signed on behalf of the board by:
G E Strachan
|
A Smith
|
Director
|
Director
|
|
|
Denmark Farm Conservation Centre Ltd
|
|
Company Limited by Guarantee
|
|
Notes to the Financial Statements
|
|
Year ended 31 March 2018
1.
General information
The company is a private company limited by guarantee, registered in England and Wales. The address of the registered office is Denmark Farm, Betws Bledrws, Lampeter, Ceredigion, SA48 8PB.
2.
Statement of compliance
These financial statements have been prepared in compliance with Section 1A of FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland'.
3.
Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through profit or loss.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Revenue recognition
Turnover is measured at the fair value of the consideration received or receivable for goods supplied and services rendered, net of discounts and Value Added Tax. Revenue from the sale of goods is recognised when the significant risks and rewards of ownership have transferred to the buyer (usually on despatch of the goods); the amount of revenue can be measured reliably; it is probable that the associated economic benefits will flow to the entity; and the costs incurred or to be incurred in respect of the transactions can be measured reliably.
Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses. An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other comprehensive income and accumulated in equity, except to the extent it reverses a revaluation decrease of the same asset previously recognised in profit or loss. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other comprehensive income to the extent of any previously recognised revaluation increase accumulated in equity in respect of that asset. Where a revaluation decrease exceeds the accumulated revaluation gains accumulated in equity in respect of that asset, the excess shall be recognised in profit or loss.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
|
Freehold Property
|
-
|
Revaluation method
|
|
Fixtures & Fittings
|
-
|
25% straight line
|
|
Equipment
|
-
|
25% straight line
|
|
|
|
|
Impairment of fixed assets
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date. For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets. For impairment testing of goodwill, the goodwill acquired in a business combination is, from the acquisition date, allocated to each of the cash-generating units that are expected to benefit from the synergies of the combination, irrespective of whether other assets or liabilities of the company are assigned to those units.
Stocks
Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing the stock to its present location and condition.
Government grants
Government grants are recognised at the fair value of the asset received or receivable. Grants are not recognised until there is reasonable assurance that the company will comply with the conditions attaching to them and the grants will be received. Government grants are recognised using the accrual model and the performance model. Under the accrual model, government grants relating to revenue are recognised on a systematic basis over the periods in which the company recognises the related costs for which the grant is intended to compensate. Grants that are receivable as compensation for expenses or losses already incurred or for the purpose of giving immediate financial support to the entity with no future related costs are recognised in income in the period in which it becomes receivable. Grants relating to assets are recognised in income on a systematic basis over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income and not deducted from the carrying amount of the asset. Under the performance model, where the grant does not impose specified future performance-related conditions on the recipient, it is recognised in income when the grant proceeds are received or receivable. Where the grant does impose specified future performance-related conditions on the recipient, it is recognised in income only when the performance-related conditions have been met. Where grants received are prior to satisfying the revenue recognition criteria, they are recognised as a liability.
Financial instruments
Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the entity after deducting all of its financial liabilities. Where the contractual obligations of financial instruments (including share capital) are equivalent to a similar debt instrument, those financial instruments are classed as financial liabilities. Financial liabilities are presented as such in the balance sheet. Finance costs and gains or losses relating to financial liabilities are included in the profit and loss account. Finance costs are calculated so as to produce a constant rate of return on the outstanding liability. Where the contractual terms of share capital do not have any terms meeting the definition of a financial liability then this is classed as an equity instrument. Dividends and distributions relating to equity instruments are debited direct to equity.
Defined contribution plans
Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund. When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as a finance cost in profit or loss in the period in which it arises.
4.
Company limited by guarantee
The company's liability is limited by the guarantee entered in by the members. Every member undertakes to contribute to the assets of the company in the event of it being wound up during the member's period of membership, or within a year afterwards for payment of the debt and liabilities contracted before the member ceased to be a member such amount not exceeding £1 for any member.
5.
Employee numbers
The average number of persons employed by the company during the year amounted to
1
(2017:
1
).
6.
Tangible assets
|
Land and buildings
|
Fixtures and fittings
|
Equipment
|
Total
|
|
£
|
£
|
£
|
£
|
Cost
|
|
|
|
|
At 1 April 2017 and 31 March 2018
|
275,000
|
25,610
|
1,655
|
302,265
|
|
---------
|
--------
|
-------
|
---------
|
Depreciation
|
|
|
|
|
At 1 April 2017
|
–
|
19,484
|
1,048
|
20,532
|
Charge for the year
|
–
|
1,531
|
152
|
1,683
|
|
---------
|
--------
|
-------
|
---------
|
At 31 March 2018
|
–
|
21,015
|
1,200
|
22,215
|
|
---------
|
--------
|
-------
|
---------
|
Carrying amount
|
|
|
|
|
At 31 March 2018
|
275,000
|
4,595
|
455
|
280,050
|
|
---------
|
--------
|
-------
|
---------
|
At 31 March 2017
|
275,000
|
6,126
|
607
|
281,733
|
|
---------
|
--------
|
-------
|
---------
|
|
|
|
|
|
Tangible assets held at valuation
The ecolodge owned by the company was valued at £275,000 on the 12 July 2017, agreed to be the value as at the 31 March 2017 by Andrew Morgan FRICS FAAV of Morgan & Davies. A revaluation model continues to be applied in line with the charity of which it is a trading subsidiary.
7.
Creditors:
amounts falling due within one year
|
2018
|
2017
|
|
£
|
£
|
Bank loans and overdrafts
|
7,351
|
10,757
|
Trade creditors
|
28
|
3,041
|
Amounts owed to group undertakings and undertakings in which the company has a participating interest
|
–
|
77,573
|
Social security and other taxes
|
459
|
829
|
Other creditors
|
970
|
1,050
|
|
-------
|
--------
|
|
8,808
|
93,250
|
|
-------
|
--------
|
|
|
|
8.
Creditors:
amounts falling due after more than one year
|
2018
|
2017
|
|
£
|
£
|
Bank loans and overdrafts
|
148,073
|
149,182
|
Amounts owed to group undertakings and undertakings in which the company has a participating interest
|
100,109
|
22,500
|
|
---------
|
---------
|
|
248,182
|
171,682
|
|
---------
|
---------
|
|
|
|
Amounts owed to group undertakings are made up as follows: The group undertaking is the parent registered charity, the Shared Earth Trust, which has provided financial assistance to its trading subsidiary. In addition to core funding provided of £75,109 at 31st March 2018 (£75,073 - 2017),mortgage assistance has been given by the charity. On 27th June 2012, a 30 year mortgage was provided at an annual rate of interest of 5%. The principal amount was £25,000, secured by land transferred to DFCC by the Shared Earth Trust. As at the year end no repayments had been made nor interest charged in the accounts in connection with the mortgage. The Bank loan (from the Ecology Building Society)is made up as follows:
|
|
2018 |
2017 |
|
|
£ |
£ |
|
repayable |
|
|
|
within 1 year |
7,351 |
10,757 |
|
1-2 years |
11,027 |
10,757 |
|
2-5 years |
33,080 |
32,271 |
|
more than 5 years |
103,966 |
106,154 |
|
|
--------- |
--------- |
|
|
155,424 |
159,939 |
|
|
--------- |
--------- |
|
|
|
|
The mortgages from the Ecology Building Society and The Shared Earth Trust are secured over the land and property.
9.
Related party transactions
Messrs
G A Hopwood
, A Smith
and G E Strachan
are trustees of Shared Earth Trust, the parent charity of DFCC Ltd. In the year to 31st March 2014, the charity had advanced monies and services to DFCC as an interest free loan repayable on demand. The Shared Earth Trust provided further finance to DFCC Ltd on the 27th June 2012, in the form of a 30 year mortgage at an annual interest rate of 5%. The principle amount was £25,000, no repayments have been made to date.