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Relate Derby And Southern Derbyshire |
For the year ended 31 March 2023
Report of the Trustees and Unaudited Financial Statements
2
For the year ended 31 March 2023
Relate Derby And Southern Derbyshire
Contents Page
1 to 6
Report of the Trustees
7
Independent Examiner's Report to the Trustees
8
Statement of Financial Activities
9
Statement of Financial Position
10 to 16
Notes to the Financial Statements
3
For the year ended 31 March 2023
Relate Derby And Southern Derbyshire
Report of the Trustees
The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the |
financial statements for the charitable company for the year ended 31 March 2023. The Trustees have adopted the |
provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing |
their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS |
102) (effective 1 January 2019). |
Chair's report
We are an important local provider of counselling services providing, counselling, information, and support to individuals, |
couples, children, and families across a regardless of age, ethnicity, cultural background, sexual orientation, gender, or |
disability. As a Federated Charity we work closely with National Relate in our mutual vision where healthy relationships are |
actively promoted as the heart of a thriving society. |
In 2022/23 we very reluctantly set a further year of deficit budget. Our reserves enabled us to do this, and we saw no |
alternative, in the light of the cessation of some of the non-recurrent support and contracts, and our continued difficulty in |
retaining and recruiting staff. We were able to deliver an improved outcome versus our plan, but we still have to post a |
significant in year deficit. In reality the impact of the pandemic has had a longer, deeper, and more complex impact on our |
services and the environment in which we operate than we had envisaged. This year has proved to be as challenging. |
Despite our best efforts our retention difficulties remained which, despite the recruitment of new staff, has undermined our |
efforts to rebuild our capacity and availability for new clients. We are not alone in this with evidence that many small |
counselling non-for-profit organisations have been struggling to recover to their former level of operations and financial |
health post pandemic and are being further impacted by the cost-of-living crisis. |
In 2022 we saw further changes to the senior leadership team which impacted the pace of change at which we could |
develop, but were delighted to appoint Lisa Stevenson as our new Managing Director in March 2022. In May 2022 we saw |
the retirement of our senior clinical supervisor, Peter Saddington who had worked with us for many years and his experience |
and support has been sorely missed. Despite our best efforts we have been unable to recruit to this important role as yet. |
In June 2022 we were able to hold our first Centre Day for several years, it was great to get together and reconnect after so |
long working remotely. |
This year also saw the resignation of Olwyn Mills who had been a very active and committed Trustee and we were pleased to |
appoint two new Trustees in December 2022. Our Trustees are voluntary roles, and we were lucky to benefit from their |
experience and expertise. |
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objectives of the charity are to: - Educate the public concerning the benefits of secure couple relationships, marriage and family life in order to improve theemotional, sexual and spiritual well-being of individuals which is derived from committed relationship. - Provide counselling, advice, education, guidance and relief to adults and/or children in relation to any aspects ofcontemporary life or work which may prejudice their physical or mental well-being or influence, either directly or indirectly,their present or future family or couple relationships. - Seek to enhance the good health, both mental and physical, of adults and children by increasing public awareness of thebenefit of committed couple relationships, marriage, family life and working to prevent poverty, hardship and distress causedby the breakdown of such relationships. - Advance citizenship and community development. - Relieve those in need by reason of youth, age, ill-health, disability, financial hardship or other disadvantages. - Promote research into all of the above objectives and to make the results available to the public. |
Statement on public benefit |
We have referred to the guidance contained in the Charity Commissions general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set. |
1 of 16
4
For the year ended 31 March 2023
Relate Derby And Southern Derbyshire
Report of the Trustees Continued
Volunteers
We remain incredibly grateful to our staff and volunteers, not just for the exceptional skills, qualifications, and experience that they bring, but also for their continued commitment to Relate's work. We particularly wish to thank our entire team for their support, positivity, and commitment as we have returned to providing face-to-face counselling, giving the clients the choice of how they receive their counselling. |
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5
For the year ended 31 March 2023
Relate Derby And Southern Derbyshire
Report of the Trustees Continued
ACHIEVEMENTS AND PERFORMANCE
Significant activities
Throughout 2022/23 our priorities focused on recovery to pre-pandemic operating levels and developing our services, our priorities included:·Rebuilding our workforce and reviewing our reward package for our staff to improve the retention and recruitment of staff·Improving access to our services by reducing waiting times and providing both remote and face-to-face counselling·Improving our financial reporting, and assuring resilience of our financial support·Improving our financial management and reducing our aged debtors·Continued development and progress with recruitment of counsellors, including trainees·Reducing our overheads by improving the utilization of our physical estate·Ensuring we continued to operate and improve whilst covering the clinical supervisor and management structure vacancies. Staff returned to providing face to face services in the spring of 2022. We took a decision to continue to offer online counselling services as these have proved popular with some of our clients and ensure that our services are accessible to all. The recruitment of suitably skilled and qualified counsellors remained a challenge throughout the year, following our review and implementation of a new reward package in September 2022 we saw a small improvement in recruitment. Following the end of the pandemic we saw a reduction in support from agencies and this together with the impact of the cost-of-living crisis on our self-pay clients has meant we have been unable to return to pre-pandemic levels activity. The qualifications and experience to provide counselling across the range of services Relate provide means that we have had to review our approach and are now looking to provide opportunities for qualified counsellors to work with us while they further enhance their skills and qualifications to the level required to work in our services. We reduced the overheads costs by approximately £21k per annum although the overall savings were reduced due to inflationary pressures especially in energy. We reviewed our progress against our priorities in January 2022 and set our priorities for 2023/24. We will develop a new strategy in 2024. The principal areas of charitable activity are relationship counselling for couples and individuals including same sex couples; family counselling; psychosexual therapy. We continued to provide counselling for IAPT (Improving Access to Psychological Therapies) with clients able to access remote counselling. Our Living Well with Autism work, funded by Derbyshire County Council, continued to provide a valuable service to people with an Autism Spectrum Condition and their families and our specialist staff were able to provide counselling at various locations across Derbyshire. This contract finished at the end of March 2023 as a new model of service was introduced. Relationship counselling remains a core service offered to clients with the Centre offering appointments between 9am and 9pm, Monday to Friday, 9am to 5pm on Fridays. Face to face counselling was reinstated in April 2022 and demand for this service has continued with fewer clients choosing remote counselling. The evening and weekend appointments help us meet the varying needs of our clients and offer flexibility. All clients have an assessment appointment and receive on-going counselling if they wish to continue. Waiting times are monitored and every effort is made to keep these as low as possible within the restraints that limited resources impose. The service still covers Derby City, Southern Derbyshire, and East Staffordshire. We reviewed the approach to children's work and agreed that it remains a valuable part of our service and we continue to deliver children and young people's counselling through self-pay or under direct contracts with local schools and commissioners. We have contracts with 3 schools. Additional training was provided to the administration team on safeguarding, and customer service with all staff completing mandatory date security training We continue to work collaboratively with Relate National and other independent Relate Centres via regular briefings and meetings. |
3 of 16
6
For the year ended 31 March 2023
Relate Derby And Southern Derbyshire
Report of the Trustees Continued
This was another year of positive collaboration, including partnership work around autism, adult and children's mental health, suicide prevention and voluntary sector collaboration. This coming year will be another challenge. We were able to agree a reduced deficit budget of -£16.5k but in the first half of the year some large unforeseen non-recurrent issues and continuing problems with recruitment and retention mean this is unlikely to be achieved. |
Significant events
This was another particularly challenging year with the end of some contracts reducing our income. We had no alternative but to set a deficit budget, which our level of reserves allowed us to do. We performed better than planned, this was despite a shortfall in our management capacity and some non-recurrent expenditure to prepare our top floor for rental in 2023/24. Income from our remaining contracts and self-pay services continued to reduce due to vacancies in our workforce and our continued inability to recruit. In addition, we have seen a slowing down of demand for self-pay services reflecting the cost-of-living crisis. Our financial management and controls are continuing to improve. We have also improved our financial reporting and continue to develop improved information for the Board to inform decision making. We reduced our aged debtors significantly improving the cash position and this has been maintained in 2023/24. We also reduced our overheads by over £21,000 full year effect despite inflationary pressures, particularly for energy. With the increased volume of remote counselling, and reduced activity we will lease the top floor of our building in 2023/24 to further reduce our overhead costs. We have also been working to strengthen our marketing, communications, and PR, with a professional company and have reviewed our website and will continue to update and develop the content. There remains a considerable opportunity to further improve our marketing and communications. Total incoming resources decreased in the year from £328,356 to £297,111. Resources expended decreased in the year from £388,156 to 355,655 giving a net deficit of £58,455 compared to a deficit of £59,800 the previous year. The charity had funds carried forward at 31 March 2023 of £614,561 of which £Nil are restricted funds and £614,561 are unrestricted funds. Readily available cash has increased from £105,750 to £137,132 during the year. |
Reserves policy funds are set aside for restricted reserves donated for a specific purpose, project by project, and if the sums provided for prove insufficient appropriate transfers will be made from unrestricted funds.Free reserves are required to cover: (a) The risk of redundancies, using statutory redundancy rates for the calculations; (b) A small sum for urgent replacement or hire of capital equipment. (c) Building up a year's reserve to cover rent and service charge should it be necessary to vacate the premises and find an alternative tenancy. (d) The need to provide funding from our reserves to cover the costs of continuing to trade for 2 months should we be unable to continue in business. (e) To enable the continuation of much needed services such as family counselling and others to those in need. The trustees estimate that taking all of the above into account free reserves of around £71,000 are needed. At 31 March 2023 liquid reserves amounted to £137,132 and are over the required level. In the current funding climate, the trustees feel we can only hold reserves at the required level. |
STRUCTURE, GOVERNANCE AND MANAGEMENT |
The organisation is a charitable company limited by guarantee, incorporated on 1 December 2003. The company was |
established under a Memorandum of Association which establishes the objects and powers of the charitable company and is |
governed under its Articles of Association. |
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7
For the year ended 31 March 2023
Relate Derby And Southern Derbyshire
Report of the Trustees Continued
Recruitment and appointment of trustees |
The trustees of the charity are also the directors for the purposes of company law and under the company's articles are known as Members of the Executive Committee. Under the requirements of the Memorandum and Articles of Association the members of the Executive Committee are elected to serve for one year renewable annually without limit. Members have been appointed to the Board to reflect a range of skills and expertise and where possible the Board will endeavour to retain/develop these skills. In the event of skills being lost due to retirement or resignation individuals may be approached to offer themselves for election. The Centre is a member of the Relate Federation and is guided in its provision of services via agreed national service specifications. The Board regularly assesses compliance with the Charity Commission Good Governance Code and agrees a set of actions to strengthen our governance. We review and revise our Risk Management register and approach, every six months. Organisational structure Relate Derby and Southern Derbyshire has an Executive Committee of seven members who meet seven or eight times a year and are responsible for the strategic direction. These meetings continued throughout the year. Responsibility for the day-to-day provision of services is delegated to the Managing Director. Following the resignation of the Chief Executive in February 2022, we reviewed our structure and appointed a Managing Director in March 2022. The new role of Managing Director was established as it was felt that this more accurately reflects the role required in the organisation. We did not immediately replace the Operations Manager role while we assessed the additional management requirements. A Charity Services Manager role was subsequently established, and an appointment was made in October 2023. The Managing Director represents the local Centre on a number of forums including suicide prevention, autism partnership board, children and adults' mental health forums and Relate Centre Management meetings. Induction and training of new trustees Trustees are given the opportunity to meet the Managing Director and other staff/Trustees, to visit the Centre and have the opportunity to understand the workings of Relate Derby and Southern Derbyshire as well as Relate nationally. New members are recruited via a formal external process, then invited to attend an initial meeting, and are provided with an induction pack before making the decision to join the Board. |
REFERENCE AND ADMINISTRATIVE INFORMATION |
Relate Derby And Southern Derbyshire
Charity registration number |
1110768
04980776
Company registration number |
5 of 16
8
For the year ended 31 March 2023
Relate Derby And Southern Derbyshire
Report of the Trustees Continued
The trustees and officers serving during the year and since the year end were as follows:
Mr K W Molyneux
Mrs L D Prescott
Ms S Sandhu
Mrs O Mills (Resigned on 01/09/2022)
(Resigned: 01 September 2022) |
Ms E Haworth (appointed on 14/12/2022)
(Appointed: 14 December 2022) |
Mr S M Bradder (appointed on 14/12/2022)
(Appointed: 14 December 2022) |
Hatocan Accountancy Services
131 Burley Lane
Quarndon
Derby
DE22 5JS
............................................................................. |
Approved by the Board of Trustees and signed on its behalf by |
6 of 16
9
For the year ended 31 March 2023
Relate Derby And Southern Derbyshire
Independent Examiners Report to the Trustees
I report to the trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023. |
Responsibilities and basis of report |
As the charity Trustees, who are also directors for the purposes of company law, are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. |
Independent examiners statement |
Since the Charitable company's gross income exceeded £250,000, your examiner must be a member of a body listed in |
section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination by virtue of my membership of |
Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. |
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination |
giving me cause to believe that in any material respect: |
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or |
2. the accounts do not accord with those records; or |
3. the accounts do not comply with the requirements of section 396 of the 2006 Act other than any requirement that the |
accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or |
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended |
Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the |
Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). |
I have no concerns and have come across no other matters in connection with the examination to which attention should be |
drawn in this report in order to enable a proper understanding of the accounts to be reached. |
Hatocan Accountancy Services
131 Burley Lane
Quarndon
Derby
DE22 5JS
13 December 2023
7 of 16
10
For the year ended 31 March 2023
Relate Derby And Southern Derbyshire
Statement of Financial Activities (including Income and Expenditure Account)
2022
Income and endowments from: |
92,582
81,528
2
50,750
40,424
Schools
96,794
85,240
TMHD - IAPT
10,399
4,590
Other contract income
70,310
63,887
LWWA
13,273
2,000
Charitable activities
8,387
5,299
3
1
3
4
297,111
328,356
(355,655)
(377,044)
5
-
(11,112)
(355,655)
(388,156)
(58,544)
(59,800)
Total funds brought forward |
732,905
673,105
Total funds carried forward |
614,561
673,105
8 of 16
11
Relate Derby And Southern Derbyshire
Statement of Financial Position
2023
2022
440,455
450,004
12
440,455
450,004
45,421
131,470
13
Debtors
137,132
105,750
182,553
237,220
Creditors: amounts falling due within one year |
(8,447)
(14,119)
14
Net current assets
174,106
223,101
Total assets less current liabilities |
614,561
673,105
Net assets
614,561
673,105
Unrestricted income funds |
15
614,561
673,105
614,561
673,105
For the year ended 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. |
- The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, |
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. |
The financial statements were approved and authorised for issue by the Board and signed on its behalf by: |
12 December 2023
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12
For the year ended 31 March 2023
Relate Derby And Southern Derbyshire
Notes to the Financial Statements
The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006. Relate Derby And Southern Derbyshire meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). |
The Trustees have taken advantage of the exemption in SORP FRS 102 from including a cash flow statement in the |
financial statements on the grounds that the charitable company is small. |
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.Designated funds represent monies set aside by the trustees to cover unexpected cash flow deficits, or unexpectedunavoidable costs in order to be able to discharge the Charity's objectives effectively. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictionsarise when specified by the donor or when funds are raised for particular restricted purposes.Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. |
All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: Voluntary income received by way of grants is recognised in full when there is entitlement, certainty of receipt and theamount can be measured with sufficient reliability. Such income is only deferred when: - The donor specifies that the grant or donation must only be used in future accounting periods; or - The donor has imposed conditions which must be met before the charity had unconditional entitlement. In the case of contracts with customers, income is deferred to distribute the revenue over the life of the contract. |
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. |
Allocation and appointment of costs |
All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basisdesigned to reflect the use of the resource. Costs relating to a particular activity are allocated directly. |
The charity is exempt from corporation tax on its charitable activities. |
10 of 16
13
For the year ended 31 March 2023
Relate Derby And Southern Derbyshire
Notes to the Financial Statements Continued
Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis: |
Land and Buildings
Fixtures and Fittings
Debtors
Short term debtors are measured at transaction price less an impairment.
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitablecompany's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. |
Short term creditors are measured at transaction price. |
2. Income from donations and legacies |
2022
2023
190
-
81,338
92,582
81,528
92,582
3. Income earned from other activities |
2022
2023
Social lotteries
233
188
5,066
8,199
Room hire
5,299
8,387
11 of 16
14
For the year ended 31 March 2023
Relate Derby And Southern Derbyshire
Notes to the Financial Statements Continued
2022
2023
1
3
3
1
5. Expenditure on generating donations and legacies |
2022
2023
135,378
105,496
241,666
250,159
355,655
377,044
6. Other resources expended |
Related Party Disclosures |
The Charity engaged in the following related party transactions during the year: |
£4,641 was paid to the Relate Contracts Team for their services. |
£16,673 was paid to Relate South Yorkshire for their services. |
7. Analysis of support costs |
2022
2023
Management
249,659
235,826
Governance costs
500
5,840
241,666
250,159
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15
For the year ended 31 March 2023
Relate Derby And Southern Derbyshire
Notes to the Financial Statements Continued
8. Net income/(expenditure) for the year |
This is stated after charging/(crediting): |
2023
2022
Staff pension contributions |
1,174
2,542
9. Staff costs and emoluments |
Total staff costs for the year ended 31 March 2023 were: |
2023
2022
220,899
247,887
8,616
12,513
3,475
4,364
232,990
264,764
Total key management personnel remuneration was £42,813 for the year.
2023
2022
16
General
No employees received emoluments in excess of £60,000.
10. Trustee remuneration and related party transactions |
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended |
11. Comparative for the Statement of Financial Activities |
The comparative year values on the Statement of Financial Activites are for unrestricted funds. |
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16
For the year ended 31 March 2023
Relate Derby And Southern Derbyshire
Notes to the Financial Statements Continued
12. Tangible fixed assets |
499,086
14,915
484,171
178
178
-
484,171
15,093
499,264
49,082
14,915
34,167
Charge for year
9,727
44
9,683
58,809
14,959
43,850
440,321
450,004
134
-
440,455
450,004
2023
2022
Amounts due within one year: |
32,398
126,685
Prepayments and accrued income |
13,023
4,785
45,421
131,470
14. Creditors: amounts falling due within one year |
2023
2022
2,473
4,741
1,632
1,938
Accruals and deferred income |
4,342
7,440
8,447
14,119
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17
For the year ended 31 March 2023
Relate Derby And Southern Derbyshire
Notes to the Financial Statements Continued
General
673,105
297,111
(355,655)
614,561
Unrestricted funds
673,105
297,111
(355,655)
614,561
Unrestricted Funds - Previous year |
General
732,905
328,356
(388,156)
673,105
Unrestricted funds
732,905
328,356
(388,156)
673,105
Purpose of unrestricted Funds |
Unrestricted funds
Reserves policy Funds are set aside for restricted reserves donated for a specific purpose, project by project and if the sumsprovided for prove insufficient appropriate transfers will be made from unrestricted funds. |
16. Analysis of net assets between funds |
Net current |
assets / |
(liabilities) |
Net Assets
Unrestricted funds
General
440,455
174,106
614,561
Unrestricted funds
440,455
174,106
614,561
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18
For the year ended 31 March 2023
Relate Derby And Southern Derbyshire
Notes to the Financial Statements Continued
Net current |
assets / |
(liabilities) |
Net Assets
Unrestricted funds
General
450,004
223,101
673,105
Unrestricted funds
450,004
223,101
673,105
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